Wedding Day Timeline

Wedding Day Timeline example to have your day flowing flawlessly.

wedding day timeline

Timing and arrangement is everything when it comes to weddings and, really, any event. A well thought out order of events will have your guests entertained and activities in motion to make sure your event flows flawlessly. Obviously every wedding will look different depending on the venue’s rules on setup and what activities are planned, but we have put together a general timeline to show about how long things should take in order for things not to linger as well as the ability to fit everything into your big day.

What Should You Plan Around

Every event has things that do not go as planned. Good news! Timelines can be altered and adjusted. This is where a day-of-coordinator comes in handy because they know how to adjust without a hitch. However, there are three main things you should plan your big day around and everything else will find a place.

Ceremony – This is obviously the most important item on your timeline as it is the main event and it lets people know when to arrive. All set-up needs to be done prior to the ceremony.

Dinner – The caterers need to know what time to have food ready to start service. There is not really an option to move it forward or postpone dinner once the time is set because the caterers will have staffing ready for a certain time as well as food prep.

End Time – All venues will have a strict end time. Even if you are doing a DIY wedding, the DJ, caterers, or any other staff will still be contracted until a certain time.

Order of Events

wedding day timeline

This is an example timeline of a ceremony start-time of 5:00. Timeline will adjust based on how long the venue is contracted or whatever your needs may be.

3:30 – Vendors / Wedding party arrive at venue

3:30-4:30 – Pre-Ceremony Pictures

5:00 – Ceremony

5:30 – Marriage License Signing, First Drinks

5:30-6:30 – Cocktail Hour

6:20 – Seat Guests

6:40 – Announcement of Couple and Bridal Party into the Reception Hall

6:45 – Welcome Speech / Blessing over Food

6:45-7:30 – Dinner Service

7:30 – Toasts

8:00 – Cake Cutting

8:10 – First Dances

9:00 – Bouquet Toss

9:05 – Garter Toss

9:30 – Last Call for the Bar

10:00 – Bar Closes

10:00 – Send Off

10:00-11:00 Vendor Clean up and Tear Down

Things to Keep in Mind

Pictures – Some couples like to get most pictures out of the way before the ceremony and some like to wait to see each other during the ceremony and save the pictures for during cocktail hour.  This will adjust the timeline whatever is decided, but both are doable for a smooth day.

Seating Guests – This takes longer than you think.  Make sure you multitask here to allow time for guests to end their conversations during cocktail hour, find their names on the seating chart and find a seat.  This is a great time to line up the bridal party for announcements as well as make sure the bride’s dress is bustled.

Grouping agenda items together – For a smooth flow, toasts, cake cutting, and first dances should be grouped together so as to not try to gather your guests attention multiple times throughout the night.  Some couples like to get the first dance out of the way during the announcement into the reception hall, but the first dance is also a nice segway into dancing for the rest of the night.

Planning the flow of the party can be tricky, but remember that the flow is the most important thing and not necessarily the exact time things are done.  If dinner service is moving fast and the couple wants to get toasts started, by all means get the night moving so that the dancefloor can open earlier.  Reading the crowd is important when creating a good flow for an event.  If you are planning with an all-inclusive venue, they will have a timeline that works best for their space ready to go and be approved by you.  Check out Church Ranch Event Center, winner of the Best of Mile High, Best Event Center in Denver as an example of how all-inclusives can be helpful in planning the perfect event.  Hopefully this gives a good picture of a general order of events for a wedding.  Happy planning.

Dreamy Weddings

Your wedding day is one of the most special days of your lives, which is why it should be everything that you’ve ever dreamt of. Be it an intimate church wedding or a romantic vow renewal ceremony - Our spectacular wedding venue in Colorado will bear it all with poise and grace that are sure to impress and create precious memories for everyone.

Fun-Filled Receptions and Parties

One of the best wedding venues in Colorado, Church Ranch Event Center, offers spacious areas for you to dance your heart away, with a fully decked-out sound system, a signature bar, and delectable food. We’ve said it once, we’ll say it again – we’re here to make your Colorado wedding reception memorable.

Searching for a simple yet modern “party center near me”? Proms, holiday parties, or anniversaries, our elegant Denver venues offer versatile and unique indoor and outdoor event spaces for happening celebrations that stay with you for years to come.

Stand-Out Corporate Events

Planning a corporate meeting that’s definitely going to impress the executives? We offer versatile Colorado corporate event venues indoor and outdoor meeting spaces with quality audio and video equipment. We understand how crucial it is for corporate events to go smoothly, so we’ve got your back!

Celebrations of Life

Losing a loved one is never easy, but it helps to celebrate the unique life of those who have passed. From coming up with the celebration of life ideas to arrangements and the ceremony, our dedicated planning team will be there for you.

Recent Posts

How to Prevent Wedding Gift Theft

Simple security measures to prevent cards and gift theft at your wedding.  You have planned your entire wedding from theme colors and food right down to the small details such as favors and centerpieces.  Everything

Read More »

Wedding Day Timeline

Wedding Day Timeline example to have your day flowing flawlessly. Timing and arrangement is everything when it comes to weddings and, really, any event. A well thought out order of events will have your guests

Read More »


When you book ANY 2022 event by June 1.